A structured engagement that defines the right mix of in-house talent and external production partners for your organization — with clear role definitions, vendor selection criteria, and a decision framework for routing every future project.
Most video quality and cost problems are not production problems — they are staffing and vendor management problems. The wrong person in the wrong role, the wrong vendor on the wrong project, or no clear criteria for either creates waste that compounds over time.
A well-designed team and vendor structure means every project is routed to the right resource, every vendor is evaluated against consistent criteria, and every in-house hire is made with a clear understanding of what they will own and what they will hand off.
Denver Video Consulting's Team & Vendor Strategy engagement is built to design that structure for your organization — whether you are building from scratch or restructuring what you already have.
No clear criteria for which projects go in-house vs. to vendors
Over-reliance on a single agency with no backup or leverage
In-house video staff doing work that should be outsourced
Vendor relationships with no defined scope, timeline, or quality standard
Hiring the wrong first video role and paying for it for years
No onboarding process for new vendors or freelancers
We begin by mapping your existing team structure, vendor relationships, and production handoffs. Who does what, when, and at what cost? We look at role definitions, skill gaps, contractor dependencies, agency relationships, and how work is currently routed — from brief to delivery.
We identify where your current mix of internal talent and external partners is creating friction, cost overruns, or quality inconsistency. Common findings include undefined vendor selection criteria, over-reliance on a single agency, missing in-house editing capacity, and unclear ownership of the post-production pipeline.
We design the right structure for your organization: which roles to hire, which to keep on retainer, which to source project-by-project, and which to eliminate. We define vendor selection criteria, contract structures, and the decision framework for routing future projects to the right resource.
You receive a written Team & Vendor Strategy document, org chart recommendations, a vendor evaluation scorecard, role description templates, and a 30-day implementation checklist. Everything is designed to be immediately actionable — not a theoretical framework.
For organizations actively hiring or restructuring their video team, we offer continued advisory support — including candidate evaluation, vendor RFP review, and quarterly capability assessments.
You have been approved to hire your first or second in-house video person and need to know exactly what role to hire, what skills to prioritize, and how to structure their work alongside your existing agency relationships.
You are managing three or four different production vendors with no consistent quality, no standardized briefing process, and no clear criteria for who gets what project. You need a system — not more vendors.
You have a video team and a vendor roster, but you are not confident the structure is right. You want an outside expert to assess the mix, validate the spend, and tell you honestly what needs to change.
Engagements begin with a free 30-minute Discovery Call. If there is a fit, we move to a small paid engagement — typically 2 to 4 hours at $185/hr — designed to deliver immediate, tangible value with a 100% satisfaction guarantee.
Full team and vendor strategy engagements are scoped based on the complexity of your current structure and the number of roles or vendor relationships under review.
Written Team & Vendor Strategy document
Org chart recommendations with role descriptions
Vendor evaluation scorecard and selection criteria
Decision framework for routing projects in-house vs. external
30-day implementation checklist
Optional: candidate evaluation support for new hires